Creating Bank Ledgers

Bank ledgers have to be created under the group Bank Accounts/Bank OCC Account/Bank OD Account. Configurations for cheque register, cheque printing, bank reconciliation have to be made in the ledger master.

To create a bank ledger

1.     Go to Gateway of Tally > Accounts Info. > Ledgers > Create.

2.     Enter the Name of the bank for the bank ledger.

3.     In the field Under, select the bank account from the List of Groups displayed.

Note: The Books Beginning date is pre-filled in Effective Date for Reconciliation field.

4.     Enable the option Set/Alter Bank Details to Yes to change bank details.

The Bank Details screen appears as shown below:

Bank Details screen

To change bank details

·       In the Select your Bank? field, choose Kotak Mahindra from the List of Banks displayed

Note: The List of Banks is displayed only when TSS and internet connectivity is available.

General Configuration

·       Set the option Set Cheque Books to Yes. The configure Cheque Book Management screen appears. Enter details of the cheque range, as shown below:

  Creating Ledgers with Advanced Entries

Cheque_book_management

  Enable the option Set Cheque Printing Configuration? to configure Cheque Printing

Note: In case where the cheque printing feature is not enabled in F11: Accounting Features the error message – Enable Cheque Printing from F11 Accounting Features will be displayed while setting the option – Set/Alter Cheque Printing Configuration to Yes in the bank ledger master.

One bank ledger may have multiple cheque books. If user enters cheque number which already exists in another cheque range, the error message The entered cheque range is overlapping with the existing cheque range is displayed., as shown below:

cheque-range-is-overlapping

  Enter the correct cheque numbers and press Enter to navigate to the Ledger Creation screen.

Bank Specific Configuration

·       Activate Auto Reconciliation: Enable this option to reconcile the bank accounts by importing the bank statements.

·       Alter Location of Bank Statement Files: Enabling this option, opens the Location of Bank Statements screen. Specify the path for Location of New Bank Statements and Location ofImported Bank Statements, as shown below:

Location_of_Bank_Statements

Account Information

·       A/c No.: Enter bank account number.

·       A/c Holder Name: Enter the name of the account holder in this field

  Creating Current Liabilities and Current Assets Ledgers

·       Branch Name: Enter the bank branch name in this field

·       BSR Code: Enter BSR Code of the branch in this field.  Basic Statistical Returns (BSR) code is a 7 digit number allotted by Reserve Bank of India (RBI) to a bank branch

·       IFS code: Enter the IFSC code of the branch in this field. Indian Financial System Code (IFS Code), is a 11 character code assigned by the Reserve Bank of India (RBI) to a bank branch

·       Client Code: Enter the code assigned to you by the bank.

The completed Bank Details screen is as shown below:

completed Bank Details screen

5.     Press Enter to go to the Ledger Creation screen

6.     Enter Name, Address, State and Pincode in the Mailing Details section

Note: To display the Mailing details section in the Bank Ledger Creation screen, enable the option Use ADDRESSES for Ledger Accounts by pressing F12 key or by clicking the F12: Configure button.

The completed Bank Ledger Creation is displayed as shown below:

completed-Bank-Ledger-Creation

7.     Press Enter or Y to accept

Note: The button B: Set Cheque Books in the Ledger Alteration screen can be  clicked to open the Cheque Book Management screen

  Creating Ledgers in Normal Mode

The button S: Set Cheque Printing in the Voucher Alteration screen can be clicked to open the Cheque Format Selection screen

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