How to record a GST Purchase from unregistered dealer?

You can account for taxable purchases from unregistered dealers (URD), purchases against advance paid to unregistered dealers, and cancellation of purchase after advance payment to unregistered dealers.

To record purchases from an unregistered dealer, you need to do the following

  1. update your party ledgers
  2. create a ledger for unregistered purchases.

Purchases from an unregistered dealer

Inward supply > Raise tax liability > Pay tax and file returns

Purchases from an unregistered dealer against advance payment

Same month: Advance payments > Inward supply > Raise tax liability > Pay tax and file returns

Different monthsAdvance payments > Raise tax liability > Pay tax and file returns > Inward supply in another month > Reverse the tax liability > File returns in the subsequent month

Cancellation of purchase order after advance payment

Same monthExclude the advance payment voucher from the GSTR-2

Different monthRecord a journal voucher to reverse the tax liability to the extent to which the transaction is cancelled

Updating your party ledgers

You need to identify the party as an unregistered dealer.

To update your party ledger

1.    Go to Gateway of Tally > Accounts Info. > Ledgers > Alter > select the ledger.

supplier ledger alteration for gst

2.    Set/alter GST details? – Yes.

3.    In GST Details screen, Registration Type – Unregistered.

gst details screen

4.    Press Ctrl+A to save.

Creating a ledger for purchases from unregistered dealer

This ledger is to account for the purchases transactions from unregistered dealers.

To create a ledger for purchases from unregistered dealer

1.    Go to Gateway of Tally > Accounts Info. > Ledgers > Create.

purchase from un registred dealer

2.    Under – Purchase Accounts.

3.    Is GST Applicable? – Applicable.

4.    Set/alter GST details? – Yes.

gst details

o     Nature of transaction – Purchase from Unregistered Dealer.

o     Taxability – Taxable.

o     Is reverse charge applicable? – Yes. Press F12: Configure and set Enable reverse charge calculation? to Yes.

o     Set the rate details.

5.    Press Ctrl+A to save.

Recording a purchase from unregistered dealer

Create a new bill reference when you are purchasing the goods from an unregistered dealer and then making a payment. If you have made an advance payment, then you can adjust it against the purchase invoice.

To record a purchase entry

1.    Go to Gateway of Tally > Accounting Vouchers > Accounting Vouchers > F9: Purchase.

2.    Enter the details as required.

Link the bill reference of the payment voucher (by selecting Agst Ref in the Bill-wise Details screen) to the purchase invoice, if you have made an advance payment.

3.    Click A: Tax Analysis > F1: Detailed to view the detailed Tax Analysis report that displays the reverse charge amount.

tax analysis screen

4.    Press Escape (Esc) to go back to the purchase voucher.

5.    Press Ctrl+A to save.

Recording an advance payment to unregistered dealer

When you make an advance payment to an unregistered dealer for goods due to be received on a future date, you can record an advance payment voucher.

To record an advance payment

1.    Go to Gateway of Tally > Accounting Vouchers > F5: Payment.

2.    Click V: Reverse Chrg. Adv. to mark the voucher for advance payment. The values entered in this voucher are captured in GSTR-2 report.

Note: Payment vouchers recorded without clicking V: Reverse Chrg. Adv. will not have GST implications, and will form part of the Summary of Excluded Vouchers.

3.    In Account, select the bank from which the payment will be made.

4.    Select the party ledger predefined as unregistered dealer, and enter the details in the Advance Payment Details screen.

advance payment details

The tax type appears as integrated tax or central tax and state tax, based on the state selected for the party ledger.

5.    Press Ctrl+A to save the Advance Payment Details screen.

6.    Select the type of reference as Advance and enter the reference details in the Bill-wise Details screen.

7.    Enter the details in the Bank Allocations screen.

8.    Press Enter to save.

Recording a journal voucher to raise liability for reverse charge

When an advance payment is made to a unregistered dealer, or purchases are made from an unregistered dealer, the liability due under reverse charge gets captured in the GSTR-2 report.

When you purchase from a unregistered dealer, you have to raise the tax liability in your books and then pay it to the department. You can record a journal voucher to raise this liability under reverse charge.

To view the reverse charge amount in GSTR-2

     Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-2.

To record a journal voucher from GSTR-2 for advance payment made

1.    Click J: Stat Adjustment in GSTR-2 report.

2.    Select the options as shown below.

statutory adjustment

3.    Click F2: Date and change the voucher date as required. You can record a journal voucher to raise the liability for each advance payment, or at the end of the month, record a voucher to raise liability for all the advance payments made, against a particular party.

4.    Debit the ledgers grouped under Current Assets and credit the GST ledgers.

5.    Press Enter to save.

Recording a journal voucher to reverse the tax liability raised for purchases from an unregistered dealer to claim tax credit

When you have made the advance payment in previous period and created the purchase invoice in the current period, you can view the transaction details in GSTR-2 report.

You can claim the tax paid on purchases from unregistered dealer as tax credit by recording a journal voucher, and can view the tax credit claimed in GSTR-2.

To view the tax liability under reverse charge in GSTR-2

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-2.

The purchase invoice values with the tax liability details

2.    Click V: Default View and F1: Detailed to view the purchase invoice recorded in the current period adjusted against the advance payment of the previous period.

GSTR 2 Detailed view

Claim tax credit when the advance amount paid matches with the purchase value

To claim tax credit on the purchases from unregistered dealer

1.    Go to Gateway of Tally > Accounting Vouchers > F7: Journal.

2.    Click J: Stat Adjustment.

3.    Select the options as shown below.

Statutory Adjustment

4.    Debit the GST ledgers and enter the amount claimed as credit on purchase invoices recorded against unregistered dealers.

5.    Credit the ledger grouped under Current Assets.

Claim tax credit on the purchases from unregistered dealer when the purchase value exceeds the advance amount paid

Example: Consider the transactions recorded in the following sequence.

     On 5th July, an advance payment of 1,00,000 is made to an unregistered dealer.

     To account for the GST liability, a journal voucher is recorded by crediting the GST ledgers, and debiting the tax on advance (Current Liabilities) ledger for 18,000.

     On 2nd August, a purchase invoice is recorded for 2,90,000 (attracting GST of 52,200) by adjusting the advance amount of 1,00,000. The tax liability on the balance amount of 1,90,000 (purchase value 2,90,000 – advance amount 1,00,000) is 34,200.

     Now to raise the tax liability of 34,200 and claim tax credit for 52,200 record a journal voucher.

To record a journal voucher to raise a liability and account for tax credit in the same voucher

1.    Go to Gateway of Tally > Accounting Vouchers > F7: Journal.

2.    Click J: Stat Adjustment.

3.    Select the options as shown below.

statutory adjustment

4.    Debit the GST ledgers and enter the total tax credit available on the purchase invoice.

5.    Credit the GST ledgers and enter the amount of tax liability to be raised on the purchase value after deducting the advance payment.

6.    Credit the tax on advance ledger grouped under Current Assets.

To view the tax credit claimed on reverse charge liability in GSTR-2

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-2.

2.    Click V: Default View and F1: Detailed to view the journal voucher recorded to reverse the tax liability raised on advance payments.

Accounting for cancellation of purchases after advance payments

If you cancel a purchase order after advance payment to an unregistered dealer, you can reverse the liability on cancellation of purchase.

If the order cancellation is done in the same month, you need to exclude the advance payment voucher from GSTR-2. Otherwise, reverse the liability on cancellation.

To exclude an advance payment voucher from GSTR-2

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-2.

2.    Select Included in returns and press Enter.

3.    Select Advance Payment and press Enter.

4.    Select the receipt voucher and click X: Exclude Vouchers.

5.    Click Yes for the message Do you want to exclude this voucher?.

To reverse the liability on cancellation of purchase

1.    Click J: Stat Adjustment in GSTR-2 report or from the Accounting Vouchers > F7: Journal.

2.    Select the options as shown below.

statutory adjustment

3.    Debit the GST ledgers and credit the ledgers grouped under Current Assets.

3. Debit the GST ledgers and credit the ledgers grouped under Current Assets.

How to record a GST Purchase from unregistered dealer?
4.5 (89.09%) 22 votes
Filed in: GST

Share this post

One thought on “How to record a GST Purchase from unregistered dealer?

Post Comment